Receipts: photograph, extract, file

1. Capture. On a phone, Receipts › Camera. On a desktop, drop a photo or PDF onto the Receipts page. By email, forward to the receipts address shown in Settings — the attachment becomes a receipt, the sender is noted. By scanner, point a document scanner at the watched folder the setup page describes; anything that lands there is picked up.
2. Extract. The reader (configured with your key in Settings › Automation) proposes supplier, date, amount, VAT if printed, and a category guessed from the supplier.
3. Review. Each field has a tick. Wrong amount? Edit it. The original image stays attached either way.
4. Unit. The reader cannot know whether the faucet was for 2E or the lobby. The unit field arrives flagged; set it or choose General.
5. File. An expense is created, the image is attached, the audit log notes which fields came from the reader.

Receipts without a decision yet

A receipt that arrives by email or scanner sits in the Inbox until someone files it. Nothing is created automatically; a receipt in the Inbox is not yet an expense, which is what keeps the books clean when a supplier emails a quote instead of a receipt.

Month-end

Every expense with a receipt is in the accountant pack as a line plus an image. Expenses without one are listed separately. A receipt that was never filed is still in the Inbox, where the month-close checklist will catch it.