For homeowners’ associations

Your board changes every year.
The records should not.

Premises holds the dues, the books, the gate and the papers of a self-managed association — so a new treasurer inherits a login, not a box of folders and a spreadsheet nobody else can open.

Start free for six months See the price

Free forever under five properties · no card · we load your spreadsheet for you

What a board stops doing

Chasing dues one homeowner at a time in a group chat
Rebuilding the books every time the treasurer changes
Answering “did my payment go through?” by hand
Printing a financial report nobody can check
Losing March because the guard’s notebook went missing

The same six, in detail

Everything the association is actually asked to do.

Not features — duties. These are the things a board is answerable for, and the page that carries each one.

Collect the dues

Association dues, parking, water and penalties raise themselves on the date you set, in pesos, per property. The book shows who is late tonight without anybody asking.

Repeating invoices for every property
Your own penalty rule, applied automatically
Statements a homeowner can see themselves
Reminders that go out without you

Keep the books

Every peso in and out, in one ledger, with the receipt photographed and attached to the line it belongs to.

Profit & loss by month and year
Petty cash float, counted
Receipts photographed at the counter
Books that export for your auditor

Answer the homeowners

Each household sees their own statement, their own documents and their own tickets — and nothing belonging to anybody else.

A portal per homeowner
Notices that reach every property
Tickets raised with a photograph
Their papers, signed online

Run the gate

Who came in, who is still inside, what is parked and in whose bay — on the guard’s phone, kept night by night.

Visitors, deliveries, contractors
Vehicles and visitor bays
A book you can search in a second
Handover between shifts

Prove it at the assembly

The general assembly asks for figures. You bring the ledger they came from, not a printout typed the night before.

A statement per property, on demand
Collection rate, month by month
An audit log of who changed what
One year of every record kept

Hand over in an afternoon

When the board turns over, the outgoing treasurer hands over a password. Nothing walks out of the door on a laptop.

Roles decide what each officer sees
Remove an officer, keep the record
Two-factor on every login
Nothing lives on a personal device

Compliance, in plain words

The books RA 9904 asks a homeowners’ association to keep.

Philippine associations are required to keep books open to inspection, register simplified books, have annual financial statements audited and posted, and file a General Information Sheet with DHSUD within thirty days of the annual members’ meeting. Most self-managed associations do some of this, late, from a spreadsheet.

What Premises keeps for you, from day one

None of this is a separate module or a paid add-on. It is what the platform records anyway, arranged so that the association can produce it on the day it is asked for.

A ledger of every collection and disbursement, with the document attached

A statement of account per property, on any date

Annual and monthly financial statements, exportable

Minutes, resolutions and notices, filed and dated

The roster of members and their standing

An audit trail: who changed what, and when

We are not your auditor and this is not legal advice — but you will not be reconstructing a year of records the week before the assembly.

The month, end to end

What a self-managed association’s month looks like.

The 1st — dues go out

Every property is billed automatically: dues, parking, water and anything else you charge. Nobody types an invoice. Homeowners get theirs by email and in their portal.

The 5th — payments land

Each payment is recorded against the property that made it. The book updates itself, and a homeowner who asks “did it go through?” can see the answer without asking you.

The 15th — the late list

Anything sent and past its date is overdue, automatically, with your penalty rule applied. One screen shows every property behind, and by how much.

All month — the estate runs

The guard logs the gate. A homeowner raises a ticket with a photograph. The plumber’s receipt is photographed at the hardware store and lands in the books.

Month end — the figures

Profit & loss for the month and the year to date, the collection rate, the petty cash counted. Ready before the board meeting, not after it.

The assembly — the proof

Statements per property, the ledger behind every figure, and an audit log showing nothing was quietly changed. Export it and hand it over.

Your association, free for six months.

Everything switched on, every property, every officer. Send us last year’s spreadsheet and we will have your properties, homeowners and balances loaded before your first login.

Start free — six months Talk to a person

Monday to Saturday, 8am – 7pm Philippine time.

Write whenever suits you — a person answers, in your hours.

Send a ticket

Encrypted, and your browser checked it

The padlock in the address bar is the proof, not our word for it: the certificate is issued to premises.ph and to nobody else.

See the certificate

Your own database file

One business, one file. Not a row in a table shared with strangers, with a column deciding who is allowed to see it.

How the data is kept

Backed up nightly, and restored nightly

A backup nobody restores is a folder. Every night the snapshot is opened and read back, and the night says so in words when it cannot be.