Selling to a tenant: how a bottle of water becomes an invoice line

Recording

Inventory › Record a movement › Sold to tenant: item, quantity, unit. If the unit's shelf is short, stock moves from storage first as a real transfer line. The sale line records quantity, selling price, the cost at that moment, who sold it and when. From the invoice screen, Add from stock does the same thing from the other end.

Pricing

Each item has a selling price. A unit can override it — furnished premium units often carry a higher minibar price — in the unit's settings. The price on the sale is whatever applied at that moment; changing the item's price later does not change old sales.

Billing

By default the sale waits for the tenant's next repeating invoice and appears as a line with the date and quantity. For a tenant paying now, Bill now raises a one-off invoice for just this sale; record the cash against it and the acknowledgement receipt is ready.

Tenants without a repeating invoice

A short-stay guest or a walk-in has no schedule. Sales to them are recorded against the unit with Bill now, or as a cash sale with no client if you do not need a name on it. Cash sales still move stock and still show margin.

Where the money shows

The unit's P&L: the sale under extras, the cost under stock consumed. The stock report: margin per item, per unit, per month. The chase list: an unpaid invoice with a sale line is chased like any other.