Extras and one-off charges: water, electricity, damages, sales

Metered utilities

Enter this month's reading against the unit (Money › Readings, or paste a column of readings for the whole building). The platform takes the previous reading, computes the usage, applies the tariff bands you set for that place, applies any minimum charge, and adds a line to the month's invoice that reads "Water · 12 m³ (1240→1252) · bands shown". The tenant sees the working on the PDF and the portal. Electricity works the same way with its own bands; a flat recharge from the building's bill can be a fixed line on the schedule instead.

Damage and repairs

A repair the tenant is liable for — a broken tap, a burnt socket — comes from a support ticket. When the ticket is closed with a cost, you choose: absorb it, bill it to the tenant on the next invoice, or hold it against the deposit. Billed, it becomes a line with the ticket number; the tenant can open the ticket from the portal and see the photos.

Items from stock

A bottle of water, a spare key, a gas refill. Add from stock on the invoice, pick the item and quantity; the stock movement is recorded and the line is priced at the item's selling price. Selling to a tenant follows the bottle all the way.

Invoice line or deposit deduction?

During a tenancy, charge it: an invoice line the tenant pays now. At move-out, deduct it: an itemised line against the security deposit. The platform offers both at the moment a cost arises and keeps them apart in the money pages, because one is income this month and the other is a reduction of a liability you hold.