Where the money sits: reading the invoice page ladder

The rungs

Each rung is a status from the status diagram with a count and an amount. Drafts show the total that would be owed if sent. Sent shows what is owed and not yet due. Overdue shows what is past due and open. Partly paid shows open amounts on invoices that have had some payment; those invoices are also counted in Sent or Overdue, so the rung is a lens, not an addition. Paid shows what was settled this month. Click a rung and the list below filters to it.

The three totals

Billed — sent invoices dated this month, including partly paid and overdue ones, excluding drafts and void. Received — payments dated this month, whatever month their invoices were for. Still out — every open balance, any month. Billed and Received are about this month; Still out is about today. They do not reconcile to each other by design, because they answer different questions.

Collection rate

Received for invoices dated this month, divided by Billed this month. A building that invoices on the 1st with a 5-day due date should be above 85% by mid-month and above 95% by month-end. The comparison with the same day last month is the early warning: if it is five points lower, something changed — a big tenant, a holiday, a sending problem.

Filters

Place, month, client, status. The ladder recomputes for whatever you filter, so "Harbour Ridge, July" gives July's ladder for that building.