Consumables in short-stay units: stocking and recovering the cost

Defining a kit

Inventory › Kits: a named list of items and quantities — 2 water, 4 coffee sachets, 2 shampoo, 1 toilet roll, 1 snack. Assign a kit to a unit type; a changeover job for that unit restocks that kit. Different kits for a studio and a two-bedroom.

Consumption per changeover

When the cleaner marks the job ready, the kit is recorded as used against the unit and tagged with the stay. If a guest used less, the cleaner adjusts the quantities on the job. The movement is one ledger line per item, at cost, which is how the stay acquires its consumables cost.

Where it shows

The stay on the Airbnb page: payout, cleaning, consumables, net. The unit's P&L: stock consumed under short-stay. The stock report: consumption per unit per month, and restock alerts for kit items that run low before a busy weekend.

Recovering the cost

It is in the nightly rate — guests do not get a consumables line. What the platform gives you is the number to set the rate by: consumables plus linen plus cleaning per night, as a share of the rate. Above 25% on short average stays, raise the rate or the minimum nights; the calculator above and the real figure on the page are the same arithmetic.