The Airbnb page: what it tracks and what it deliberately doesn't

What it tracks

Stays — unit, check-in, check-out, guest count, payout when received. Blocks — dates a unit is unavailable and why. Cleans — each checkout raises a turnover job; the page shows whether it is scheduled, due or done and by whom. Consumables — stock used in the unit during the month, from the cleaner's phone. The month — nights sold against available, payouts, cleans, and net after cleans and stock.

Recording a stay

By hand: unit, dates, guests, payout if known. Twenty seconds. Or paste the monthly payout export from Airbnb: the platform matches rows to units by the dates and the listing name you mapped once, creates the stays, and lists anything it could not match for you to place.

What it leaves to Airbnb

Pricing, availability sync, guest messaging, reviews, guest identity. The platform does not hold guest names — it does not need them, and holding them would make you a data controller for people you never meet. When channel sync ships, it will pull stays and blocks automatically; it still will not message guests.

Where it goes

Payouts are income on the unit, under Short-stay, dated when received (cash basis) or by check-out (accrual). Cleans cost the cleaner's time share and the supplies used. The unit's P&L row shows all three, next to leased units, so the comparison owners actually want is one page.