This notice explains what happens when you sign a document in this system by drawing your signature and typing your name, and what that signature means.
Read it before you sign. If you would rather sign on paper, say so — you may, and nothing is lost by asking.
1What You Are Agreeing To
By drawing your signature, typing your name and ticking the consent box, you agree that the electronic signature you have just made is your signature, that it has the same effect as one written in ink, and that the document you signed is binding on you to the same extent.
You also agree that a printed or electronic copy of the signed document, produced from this system with its signing certificate, may be used as evidence of what you signed.
2The Law Behind It
In the Philippines, electronic documents and electronic signatures are given legal effect by the Electronic Commerce Act of 2000 (Republic Act 8792) and are admissible under the Rules on Electronic Evidence, provided the method used identifies the signatory and shows their approval of the document.
Where a document is signed with a party established in the European Union, Regulation (EU) 910/2014 (eIDAS) provides that a signature is not to be denied legal effect merely because it is electronic.
The method used here is designed to satisfy both: it identifies you, it records your approval, and it makes any later change to the document detectable.
3What Is Recorded With Your Signature
At the moment you sign, the system records:
- the signature you drew, and the name you typed;
- the exact text of the document, identified by a fingerprint that changes if a single character of it changes;
- the date and time, and the timezone your device reported;
- the network address you connected from;
- your device and browser, and your screen size and language;
- where your browser asks you and you allow it, one reading of your location, with its accuracy.
Your location is read once, at that moment, and only if you allow it. It is never read in the background, and refusing does not stop you signing.
4What That Record Is For
It exists so that a signature can be shown to be yours, and so that the document can be shown to be the one you saw. It is produced as a signing certificate alongside the document, and it is kept for as long as the document is kept.
It is used for no other purpose.
5Your Copy
You may download or print the signed document with its certificate at any time from your own pages. Ask if you would like a paper copy, and one will be given to you.
6If You Change Your Mind
Consent to sign electronically applies to the document in front of you. You may withdraw it for future documents at any time, and sign those on paper instead. Withdrawing consent does not undo a document you have already signed, exactly as tearing up a pen would not.
7Who To Ask
privacy@premises.ph