Why five calendar days?

Department of Labor guidance requires that the employee be given a reasonable opportunity to respond to the first notice — a period of at least five calendar days. The platform counts from service of the notice, not from its writing.

Can the employee respond on paper?

Yes. A written reply can be uploaded to the case and is dated when received. The portal reply is simply easier to prove.

People: staff, HR and payroll4 min read

Disciplinaries: the five-calendar-day clock and due process

Philippine labour law requires two notices and a chance to be heard, with at least five calendar days between the first notice and the employee's reply. The platform keeps that clock so a case is never lost on procedure.

By the end of this pageYou will know the steps the law expects, how the platform dates and serves each, what the employee sees, and what the file looks like at the end.

On this page

What the platform enforces Templates Who sees a case

Two notices and a hearingDrag the slider

incidentdecision

What the platform enforces

The order of steps. The five calendar days, counted from service. That the employee sees each notice and the record shows when. That a serious sanction has two sets of eyes. Nothing else — the judgement of what happened and what is fair is yours.

Templates

Notice to explain, hearing notice, notice of decision: provided as Philippine-standard templates with fields, editable in Settings › People. Have a labour lawyer read them once for your situation. The platform fills them correctly every time after that.

Who sees a case

The employee (from notice 1 onward), their manager, admins and the owner. Not other staff, not peers. Cases are separate from reviews and from the visible parts of the employment record.

This is procedure, not legal advice. The Labor Code, DOLE rules and jurisprudence decide what is a just or authorised cause and what sanction is proportionate. The platform makes sure the procedure is followed and documented; a lawyer makes sure the substance holds.

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Disciplinaries: the five-calendar-day clock and due process

What the platform enforces

Templates

Who sees a case

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