Money out: expenses and P&L
Recording what you spend, splitting shared costs, and reading profit per unit.
4Stop 4 of your first hour 40–60 min
- Read this one firstRecording an expense: one-time, monthly, yearly
How to record an expense in Premises, choose whether it belongs to one unit, one place or the whole building, set it to repeat, and attach the bill by photo.
→ - Expense categories and why there are only six
Premises has six expense categories: utilities, repairs, people, supplies, fees and taxes, other. What goes in each, why the list is fixed, and how your.
→ - General expenses split across units: the maths, made visible
How Premises divides a shared cost — the guard, the corridor lights — across units: equal, by floor area, by occupancy, or custom weights. With a calculator.
→ - Profit & loss per unit: reading the monthly report
The monthly P&L in Premises shows every unit's income, direct costs and share of general costs. How to read it, what a vacant or repaired unit looks like.
→ - Petty cash: the float, the top-ups, the reconciliation
Petty cash: a float with a balance, small expenses paid from it, top-ups as transfers, and a month-end count that reconciles with any difference recorded.
→ - Receipts: photograph, extract, file
How receipts become expenses: capture by phone, drop, email or scanner; the reader proposes supplier, date, amount, category; you set the unit and file.
→ - The Inbox: everything waiting for a human decision
What the Inbox holds: receipts to file, payments to allocate, tickets to triage, expired invites, HR clocks, ORs owed — and why it is not a notification feed.
→ - Cash basis vs accrual: which one Premises uses and why
Cash vs accrual — payments dated in the month versus invoices dated in the month — which one the P&L uses, which your accountant wants, how to read the gap.
→ - The monthly accountant pack: what to hand over and in which format
What Premises hands your accountant each month — the P&L, expenses, receipt register, payroll and contributions as CSV, plus files shaped for their software.
→ - Month close: the checklist that turns a month into a record
The month-close checklist: receipt inbox empty, petty cash and stock counted, receipts written, drafts dealt with, overdue read, then the month's pack.
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