Logbook: a record your guard can keep on a phone

1. The post phone. Any phone or tablet with the workspace address saved to its home screen. Sign in with a kiosk PIN — a six-digit code tied to the post, not to a person; the guard on shift enters their own short PIN on top so entries carry a name. No email, no password, nothing to forget.
2. Tap the kind. Visitor, delivery, contractor, vehicle. A subdivision's post shows vehicle first.
3. Unit and who. The unit picker offers recent units first. "Who" is free text with recent names offered; for deliveries the courier company is usually enough; for contractors the ticket they came for is offered if one is open for that unit.
4. Log it. Time in is now. The resident's portal updates; WhatsApp goes out if enabled.
5. Out. From On site now, one tap. Anything still open at midnight closes itself with a flag, so the list is always today's truth.

What the guard cannot see

Money, clients' details beyond name and unit, staff records, settings. The kiosk session reaches the Gate pages and nothing else; typing another URL shows the kiosk sign-in. A stolen post phone is a stolen visitor log, not a stolen business.

Searching

By unit, by name, by plate, by day, for the retention period you set. Managers search from the Gate page; the guard can search from the post, which matters when a resident comes down asking about yesterday's parcel.